This topic explains how to complete and submit an online timesheet, including instructions for how to enter a leave request via a timesheet. Generally, if you need to apply for leave, you should do so by submitting a leave request.
When entering a timesheet, you can choose to save your timesheet as a draft so you can continue to update it through the week, or you can complete the timesheet in one go and submit it for approval.
To enter a timesheet:
Select My Timesheets.
Choose the timesheet period you require and click Create New Timesheet.
From Time Type, select from the list of available options (for example: Annual Leave, Normal Hours, Overtime, RDO).
Enter the number of hours you wish to allocate to this time type.
To continue editing a draft timesheet:
To submit a completed timesheet for approval:
In the Approver field, accept the default approver (usually this is your manager) or select another option from the list.
Note: If your employer uses Express Leave then the same person who is authorised to approve your leave requests will, by default, approve your timesheet requests.
(Optional) In the Comments field, type additional information if you wish.
Timesheets can have a status of Saved (Not submitted), Pending Approval and Approved.
To view the timesheet status, choose My Timesheets, then choose Timesheet Calendar. The timesheet status is indicated by its colour:
If a leave request is generated by a timesheet and it is rejected, you can edit the rejected timesheet and submit it again.
To edit a timesheet:
Select My Timesheets.
If you need to apply for leave, you should do so by submitting a leave request. You can, however, enter leave requests via a timesheet. To do so, select the required leave type from the Time Type drop-down list in the timesheet. This should only be used when a leave request falls within the timesheet period in which you are working, and where that time period has not yet been processed.
Note: If a leave request has been entered via Leave Requests and a timesheet is created that encompasses the leave request dates, the leave will automatically populate in the timesheet.