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General Ledger Health Check

The general ledger is the backbone of your business. It's important you regularly check that your codes are valid and complete, you are using the optimal setups and that your Trial Balance and Profit & Loss/Balance Sheet are in balance.

Here's a quick Health Check to test the state of your general ledger and, in particular, to ensure you're ready for automated general ledger postings when it is released in the new year. As always, if you are in doubt, contact your Attaché consultant for assistance. 

Related topics 

About automated general ledger postings

Choosing period-based or date-based accounting



General Ledger Sets 

Have you reviewed your General Ledger Sets in the last six months? 

YES  

NOT SURE

NO

Are all General Ledger Set codes complete (there are no temporary placeholder codes)?

YES  

NOT SURE

NO

Are all General Ledger Set codes valid (each code is represented in the chart of accounts)? 

YES  

NOT SURE

NO

You're good 

(green star)

See Checking your General Ledger Sets

General Ledger Options

Is only the current period unlocked?

Setups | General Ledger | Options | General Ledger Options

YES

You're good 

(green star)

Is the Financial Year Start date set to the current financial year?

Setups | General Ledger | Options | General Ledger Options

YES

You're good 

(green star)

NOT SURE  NO

In General Ledger Options make sure the Financial Year Start date is set to the current financial year.

Company Bank Accounts

Does each company bank account have a general ledger code?  

Setups | Company Setups | Company Bank Accounts | Bank Accounts Maintain.

YES

You're good 

(green star)

Trial Balance v Profit and Loss

Does your Trial Balance and Profit & Loss/Balance Sheet balance?

YES

You're good 

(green star)

Date checking during transaction entry

Have you turned on Date Checking in User Maintenance to prevent operators from entering post-dated transactions?  

File | Maintain Users | Maintain (Date Checking)

YES

You're good 

(green star)




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