After submitting a batch to IR, you might from time to time find an error in your pay processing. For example, you might have missed some pays or over- or under-paid an employee. How you correct your payday filing submission, depends on whether you are doing an adjustment pay or a full restore/replace to correct the errors.
You can correct an error in an employee's pay in the next pay run, however, if you cannot wait until then, simply enter an adjustment pay. This will create a new batch that you can submit to IR in the usual way.
To correct an employee's pay (with positive total) using an adjustment pay:
If you are changing an employee pay by creating a new (adjustment) pay and the employee pay is now negative, you will need to consolidate the new batch with the related primary (original) batch because IR does not accept employee pays with a negative value. To do so you must first reverse the original batch, then consolidate the new batch into the original batch, and finally submit the combined batch to IR.
To correct an employee's pay (with negative total) using an adjustment pay:
Select the batch that you want to consolidate with this batch, which is the Reversed batch from Step 3 above and then click the Consolidate button . You can select more than one batch to consolidate if required.
Note: If you accidentally consolidate the wrong batch into a primary batch, you can undo the consolidation by de-selecting the batch and then clicking the Consolidate button again..
The employee totals from all batches are consolidated into one batch. The Total Gross Earnings and Total Tax on the Details screen show the totals from the combined batches. The consolidated and individual batch values are shown in EI Return Report.
Submit the new batch to myIR as usual.
Restore from archive and redo the pay run and then reverse the submission to IR, as described below.
To correct a pay run and reverse the IR submission:
Note: If you accidentally reverse the wrong batch, you can drill-down on the batch into the Batch Details screen and click the Resubmit button to submit it to IR again. .
If one of your employees owes the IRD tax payments in arrears, create a deduction for arrears. Exclude the deduction from the EMS report and Payday Filing by setting the EMS Tax Report Code field to Do not show on EMS Tax Report.
Note: Attaché Software strongly recommends that you seek advice from the appropriate authority (e.g. Inland Revenue or MBIE) regarding meeting the requirements of the legislation or contractual obligations with employees.
REF: HL0034, HL0038 130120